Privacy Policy

1What this covers

This policy covers admitstant.com and the Admitstant web application. It explains what we collect, why, who else ever sees it, and what you can make us do about it.

It does not cover the colleges, scholarship providers, or other websites we link to. Once you follow a link out of Admitstant you are on somebody else’s site, under somebody else’s policy.

2What we collect

Things you give us directly

Account details

Your email address, and your name if you choose to give one. Your role — student, or parent/advisor. Your year in high school.

Onboarding answers

What you tell us about your interests, intended major, priorities and constraints, so school suggestions are not generic.

Your work

Essay drafts, school lists, test scores, activities and awards, scholarship notes, financial-aid notes, and anything else you type into a tool. This is the substance of the product and it is stored so it is still there tomorrow.

Things created by using the product

Essay analyses

The feedback the grader produces, plus the score, the rubric version, which AI model ran, and how long it took. See section 4, because these contain quoted fragments of your essay.

Revision history

Snapshots of a draft over time, so you can see how it changed. You control how many are kept by deleting drafts you no longer want.

Subscription state

Which plan you are on, whether it is active, and when the period ends. Also the customer and subscription identifiers our payment processor assigns you.

Link records

If you invite a parent or counselor, we store that connection and any comments they leave, until you revoke it.

Things collected automatically

Far less than you are used to. Our usage analytics record: which page was viewed, a coarse device class (mobile or desktop), the host of the site that referred you (for example google.com, never the full URL or search terms), and for some events a single bounded number such as a word count or how long a grade took.

We also keep ordinary server logs and error reports so we can find bugs. If the app crashes, we record what broke and where.

3What happens to your essays, specifically

This is the part people actually want to know, so it gets its own section and no euphemisms.

• Your draft is stored on your account so it is there when you come back, and synced across your devices. Database access rules restrict every row to the account that owns it.
• When you ask for a grade, the text of that draft is sent to Anthropic, the AI provider we use, which processes it and returns the analysis. It is sent over an encrypted connection, for that request only.
• The analysis we store contains verbatim quotes from your essay. It has to: every note quotes the sentence it is about, and the highlighting in the editor works by locating those exact phrases in your text. So a stored analysis is not just scores — it contains fragments of your writing, and we would rather say that plainly than let “we store feedback” do quiet work.
• The separate record we keep for statistics holds no essay text at all — only a one-way fingerprint of the draft, the school it was aimed at, the prompt name, and a word count. That is what lets us tell whether the grader is behaving without reading anybody’s writing.

What we do not do with them

• We do not sell them, licence them, or share them with colleges, admissions offices, or anyone else.
• We do not use them to train AI models — not ours, not our provider’s. Our agreement with our AI provider does not permit your inputs to be used to train their models.
• We do not publish them, quote them in marketing, or show them as examples to other users. The sample essays in our own materials are published, credited essays or ones whose writers gave permission — never a user’s draft.
• We do not read them for any purpose other than delivering the product to you, fixing a fault you have reported, or the narrow safety and legal reasons in section 6.

4Why we are allowed to hold it

We only process your information where we have a lawful reason to. Depending on where you live, that reason is one of:

To provide what you asked for

Grading an essay, saving a draft, showing your school list. Without this there is no product.

To run the business

Billing, fraud prevention, security, fixing bugs, and understanding in aggregate which features get used. Balanced against your interests, and the reason our analytics are built to be anonymous rather than merely promised to be.

Because you told us to

Sending a parent or counselor access to your work, or sending you deadline reminders. Consent you can withdraw at any time.

Because the law requires it

Keeping records we are obliged to keep, or responding to a valid legal demand.

5Who else ever sees it

We use a small number of service providers to run Admitstant. They may only process your information on our instructions, and may not use it for their own purposes.

Anthropic

Generates essay feedback. Receives the text of the draft you asked us to grade, and the rubric. Does not receive your name, email, or account identifiers.

Supabase

Our database and login system. Holds your account, your work, and your analyses.

Vercel

Hosts and serves the website and application.

Clerk

Processes payments. Your card details go to Clerk directly and never touch our servers — we receive only the last four digits, the brand, and whether the charge succeeded.

Our email provider

Sends account emails and deadline reminders. Receives your email address and the contents of that message.

Beyond those, we share your information only:

• With people you invite. A parent or counselor who redeems a link code you generated can read the drafts you have marked ready and leave comments. They cannot edit your work, and you can revoke access whenever you like.
• When the law requires it, and we will tell you unless we are legally prohibited from doing so.
• To prevent serious harm, including a credible risk to someone’s life or safety.
• If the company is ever sold or merged, in which case your information transfers with it, this policy continues to apply to it, and we will notify you before anything about it changes.

6Things we will not do

Stated as commitments rather than omissions, because a policy that simply fails to mention something is not a promise about it.

• We will not build advertising profiles of students, or target ads at you based on anything you write or any school you look at.
• We will not use your work to train AI models.
• We will not sell, rent or trade your personal information.
• We will not disclose to a college, scholarship provider or employer that you used Admitstant, or what your scores were.
• We will not use your essays or scores to make an automated decision that has a legal or similarly significant effect on you. The grader gives you an opinion about your draft; it decides nothing.

7Parents, counselors and linked accounts

A student is in charge of this relationship from beginning to end, by design and in the code.

• A link exists only because the student generated an invite code and gave it to someone. Codes are single-use and expire after one hour.
• A linked viewer gets read access only, and only to what the student has marked ready for review. They can leave comments. They cannot edit a draft, change a school list, or alter anything on the account.
• A student can revoke a link at any moment, and the access ends immediately.
• A parent or counselor with their own Admitstant account is also a user of ours, and this policy applies to their account too.

If you are a parent who wants access to a child’s account and they have not given you a code, we cannot give it to you. We are not able to verify family relationships, and an account handed to the wrong person is a much worse failure than an inconvenienced parent. Section 9 covers the exception for children under 13.

8Age, and children

Admitstant is not for children under 13, and we do not knowingly collect anything from them. You must be at least 13 to create an account.

If you are between 13 and 18, you may use Admitstant with the involvement of a parent or guardian, and we encourage you to tell them you are using it. Section 2 of our Terms sets this out.

If we learn that we hold information from a child under 13, we delete it promptly. If you believe a child under 13 has given us information, email hello@admitstant.com and we will remove it and confirm we have done so.

A parent or guardian of a user under 18 may ask us to review, export, or delete what we hold about their child, and may ask us to stop collecting anything further. We will honour that, subject to reasonably verifying you are who you say you are.

9How we protect it

• Everything travels over encrypted connections, and is encrypted at rest by our database provider.
• Access to your rows is enforced by the database itself, not merely by application code — so a bug in a page cannot hand your drafts to another user.
• The administrative console is restricted to a named list of staff accounts and returns “not found” to everyone else.
• Card details never reach our servers.
• Internal access to user content is limited to what is needed to run and repair the service.

No system is perfectly secure, and anyone who tells you otherwise is selling something. If a breach ever affects your information, we will tell you and the relevant regulator as promptly as the law requires, and we will tell you what actually happened rather than what sounds best.

10How long we keep it

Your account and your work

For as long as your account exists. Delete a draft and it goes; close your account and it all goes, within 30 days.

Essay analyses

Kept alongside the draft they belong to. See the note below.

Billing records

Kept as long as tax and accounting law requires, typically seven years, even after you close your account. We cannot delete these on request.

Usage analytics

Kept in aggregate. Because the visitor identifier is rebuilt daily and is not reversible, these cannot be traced back to you or extracted for you, which is the point of building them that way.

11Your rights, and how to use them

Wherever you live, you may ask us to:

• Show you what we hold about you, and give you a copy in a portable format.
• Correct anything that is wrong.
• Delete your account and its contents.
• Restrict or object to particular processing, including opting out of reminder emails.
• Withdraw consent you previously gave, such as a parent or counselor link.
• Complain to your data protection authority if you think we have got it wrong. We would rather you told us first, but you do not have to.

Email hello@admitstant.com from the address on your account. We will respond within 30 days, we will not charge you, and we will not treat you any differently for asking — no worse pricing, no reduced service.

If you are in California

You have the rights above, plus the right to know the categories of information collected and disclosed, and the right to opt out of sale or sharing. We do not sell or share your personal information, so there is nothing to opt out of, and no “Do Not Sell” link exists because it would be theatre. An authorised agent may act for you with written permission.

If you are in the UK or the European Economic Area

Your information is processed in the United States. Where we transfer it there, we rely on the European Commission’s Standard Contractual Clauses (and the UK Addendum) with our providers. You may lodge a complaint with your national supervisory authority.

12When this changes

We will update this page and change the date at the top. If a change materially affects what we do with your information, we will tell you by email or in the app before it takes effect, and where the law requires your consent we will ask for it rather than assume it from continued use.

We will not make a material change retroactive to information we already hold.

13Contact

Admitstant, Inc.
Email: hello@admitstant.com

A real person reads this address. Privacy requests, questions about anything above, or a note telling us a sentence here is unclear are all welcome at it.